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Generating AVETMISS 7 (2017) files

VETtrak provides the facility to generate AVETMISS 7 compliant NAT files for both a State Reporting Body and the National Centre for Vocational Education Research (NCVER) should a company require to submit 2017/AVETMISS 7 formatted data.

These options are available as unique items within the AVETMISS Utility menu option: 

Generating State AVETMISS Files

To generate AVETMISS 7 files to report to your state government, make sure you have the correct state selected at the top of the screen, and select Generate State AVETMISS 7 (2017) files.

The following wizard will appear:

  1. Select the State for which you are submitting files.
  2. Select an alternate Organisation if you utilise the Multi-RTO functionality.
  3. Set the Year for which you are submitting files.
  4. If required: Select what portion of the year you are submitting files for.

    NOTE: In most cases, Entire Year (January to December) is the required option.
  5. Enforce end of year validation will indicate that this is your final end of year submission. If this box is ticked, VETtrak will apply additional validation rules for your AVETMISS data that can cause errors to appear in an AVETMISS generation where you may not anticipate errors.
  6. Tick this box to compress the files into a single .ZIP file.
  7. Tick a particular box to allow filtering by a particular option via the dropdown list.

    AVETMISS Generations should contain all relevant data, so do not make use of these items unless instructed to by an official party.
  8. NSW users only: Tick this box if you are generating a file for Smart and Skilled claiming.
  9. Queensland users only: Tick the box if you want to record the claim date in VETtrak for each claimed unit.
  10. If you tick this box, the generation of the files will stop if any errors are found, to allow you to fix any errors in that file before proceeding. This can be helpful if you have very large AVETMISS files that take a long time to generate.
  11. Victorian users only: Tick this box to save the tuition fee amount against each enrolled unit you are reporting.

    NOTE: As this can increase the time that it takes to generate the AVETMISS files, it is recommended that you first generate the files to check for errors. Once all errors are fixed, you can then return to this screen and tick the box to set the tuition fees when you are ready to do your final AVETMISS generation.
  12. Victorian users only: Tick this box only if you want to see a warning for any student enrolled in a Certificate I qualification who has already completed Year 12. As this increases the time taken to generate the files, you would normally only turn this on when you are close to preparing your final submission.
  13. Runs a Reduced memory usage Generation - This option does not display any record detail grids, but still allows CSV and NAT file exports. This can be used to speed up larger AVETMISS generations.

 

Generating National AVETMISS Files

To generate AVETMISS 7 files to report to NCVER, select Generate National AVETMISS 7 (2017) files.

The following wizard will appear:

  1. Select an alternate Organisation if you utilise the Multi-RTO functionality.
  2. Select the Year for which you are submitting files.
  3. If required: Select what portion of the year you are submitting files for.

    NOTE: In most cases, Entire Year (January to December) is the required option.
  4. Enforce end of year validation will indicate that this is your final end of year submission. If this box is ticked, VETtrak will apply additional validation rules for your AVETMISS data that can cause errors to appear in an AVETMISS generation where you may not anticipate errors.
  5. Tick a particular box to allow filtering by a particular State via the dropdown list.

    AVETMISS Generations should contain all relevant data, so do not make use of this item unless instructed to by an official party.
  6. Tick this box if you are required to generate a NAT85 - Client Postal Details file.
  7. If you tick this box, the generation of the files will stop if any errors are found, to allow you to fix any errors in that file before proceeding. This can be helpful if you have very large AVETMISS files that take a long time to generate.
  8. Runs a Reduced memory usage Generation - This option does not display any record detail grids, but still allows CSV and NAT file exports. This can be used to speed up larger AVETMISS generations.

NEXT: NAT Files - Viewing and Fixing AVETMISS Errors/Warnings

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