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VEN File Table of Export Fields

FieldWizardPageDescVETtrak
Field
PositionReporting
Format
313 Client 1 Student identification code CLIE_CODE 1-10 Alphanumeric. left-justified, trailing blanks
307 Course of Study 1 Course of study (VT qualification) QUAL_CODE 11-20 Alphanumeric. left-justified, trailing blanks
314 Client 1 Date of birth CLIE_DOB 21-28 YYMMDD
315 Personal 1 Gender CLIE_GENDER 29 F or M
316 Personal 3 Aboriginal & Torres Strait islander code CLIE_
ABORIGINAL
30 Numeric
319 Client VFH Details 2 Term residence location - 31-35 Five-character code is reported as follows:
Australia:  Annnn - where nnnn is the postcode
Overseas: Xnnnn - where nnnn is the four-digit country code
X9999 - if overseas is selected, but no country is indicated
Unknown: 99999 
320 Client VFH Details 2 Permanent home residence location - 36-40
327 Course of Study 1 New basis of admission VFHE_327_
ADMISSION_
BASIS
41-42 Numeric, right-justified, leading zero
330 Course of Study 1 Type of attendance VFHE_330_
ATTENDANCE
43 Numeric
346 Personal 3 Country of birth -  44-47 Four-character numeric code is reported, as follows:
Australia: 1100
Overseas: nnnn - where nnnn is the four-digit country code
9998 - if overseas is selected, but no country is indicated
Unknown: 9999
347 Client VFH Details 1 Arrival status - 48-51 Four-character numeric code, as follows:
Never arrived: 0000
Born in Australia: 0001
Unknown year of arrival: A998
No information: A999
348 Personal 3 Language spoken at home CLVF_348_
LANGUAGE_
HOME
52-55 Numeric
English: 0001
Other language: Four-digit AVETMISS code for that language
Yes: 9998 (non-English language spoken at home, but not known which one)
Don't know: 9999 (no information on whether English is spoken at home or not)
565 Course of Study 2 Percentage of full-time load of credit offered VFHE_565_
CREDIT_
OFFERED
56-59 Reported as a four-digit code with trailing zeros eg 50% = 5000
566 Course of Study 2 Provider code of higher education provider where credited study undertaken VFHE_566_
CREDIT_
INSTITUTION
60-63 Numeric, right-justified, leading zeros
- - - Filler - 64-66 Alphanumeric
386 Personal / Client VFH Details 3/1 Disability - 67-74 Eight single numeric fields, generated as follows:
1 - Whether the person has a disability or not
2-7 - Type of disability, according to which boxes are ticked - 0 if that box is not ticked, 1 if it is ticked
8 - Whether the person requires support or not
- - - Filler - 75-79 Alphanumeric
476 Client VFH Details 3 Commencing location if domestic school leaver - 80-84 Five-character alphanumeric code is reported, as follows:
Yes (domestic
school leaver): Annnn - where nnnn is the postcode
No (not domestic
school leaver): 00001
Unknown: 99999
486 Client VFH Details 3 Commencing location suburb CLVF_486_
COMMENCING_
SUBURB
85-111 Alphanumeric, left-justified, trailing blanks
- - - Filler - 112-116 Alphanumeric
493 Client VFH Details 4 Highest prior education and year completed - 117-122 Numeric
A six-digit numeric code is reported, as follows:
Overseas: 000000
Domestic - not commencing: 010000
Domestic - commencing:
nnyyyy - where yyyy is the year, and nn represents the type of education, as follows:
02 -Incomplete VET award course
03 - Completed Higher education bachelor level course
04 -Completed Higher education sub-degree level course
05 - Incomplete Higher education course
07 -Completed final year of secondary education course
08 - Other qualification - complete or incomplete
09 - No prior educational attainment
10 - Completed VET award course
11 - Incomplete VET award course
NOTES:
  • If "09 - No prior educational attainment" is selected, the year is set to 0000.
  • The year must be after 1930 and before now (this year is accepted).
- - - Filler - 123-124 Alphanumeric
488 Client VFH Details 1 CHESS number CLVF_488_
CHESSN
125-134 Numeric, left-justified, trailing blanks
415 - - Reporting year / period - 135-139 YYYYp = Year + 1 or 2 for reporting period
Determined by date range in Export Wizard.
560 Course of Study 2 Percentage of full-time load of credit used VFHE_560_
CREDIT_
USED
140-143 Numeric, right-justified, leading zeros
Reported as a four-digit code with trailing zeros eg 25% = 2500
561 Course of Study  2 Prior study for which credit/RPL was offered VFHE_561_
CREDIT_
BASIS
144-147 Numeric
562 Course of Study 2 Field of education of credited VET study VFHE_562_
CREDIT_
FIELDEDUCATION
148-151 Numeric, left-justified, trailing zeros
563 Course of Study  2 Level of education of credited VET study VFHE_563_
CREDIT_
LEVELEDUCATION
152-154 Numeric
564 Course of Study 2 Type of provider for prior VET study VFHE_564_CREDIT_
PROVIDERTYPE
155-156 Numeric
- - - Filler - 157-160 Alphanumeric
- - - Filler - provider use - 161-210 Alphanumeric, any printable ASCII characters, incl. spaces
- - - Filler - 211-214 Alphanumeric
575 Course of Study 1 Study reason VFHE_575_
STUDY_
REASON
215-216 Alphanumeric
576 Personal  3 Labour force status identifier EMCA_ID 217-218 Alphanumeric
584 Client 1 Unique student identifier CLIE_USI 219-228 Alphanumeric
NOTE: Only verified USIs will be reported. The fields will be left blank if the client's USI is unverified.

 

 

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    Tags:
  • VET FEE-HELP
  • VEN file
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